Financial Administrator – Stellenbosch

Job Details:

Financial Administrator – Stellenbosch

The Financial Administrator will be responsible for daily and monthly invoicing, process debtor’s payments, debtor’s administration and support services in respect of debtor’s accounts as well as debtor’s cancellations.  Maintaining and documenting daily collection activity, maximizing cash receipts, issuing suspension notifications, contacting customers regarding overdue accounts, and overseeing customer payment.

Main Job Responsibilities

Billing

• FinanceSystems
• Process and update finance related tasks on CRM within timeframes given.
• Client Invoicing
• Create or Review Pro-forma invoices generated on the Billing Platform.
• Process and send client Tax invoices.
• Process monthly recurring invoices on the Billing Platform for annuity / subscription services within timeframes given.
• Collect and enter data for various financial spreadsheets.
• Suggest changes or improvements to increase accuracy and efficiency.

Cancellations

• Custodian of Cancellation queue on CRM.
• Calculate penalties on early termination of contracts and send to BillingController for approval.
• Maintaining and overseeing all cancellation task on CRM within timeframes given.

Payments

• Load client debit order and EFT payments onto the Porta platform timeously within timeframes given.

Query resolution

• Resolve client account queries.
• Escalating advanced queries to the BillingController.
• Maintain effective working relationships with clients and with employees, whilst adhering to financial policies and procedures.
• Maintain clear communication channels between theFinance department and all other departments in the company.

Administration

• Add new and maintain existing client master files.
• Create and maintain accurate debtors accounts on the computerised bookkeeping system.

Debt Collection

• Debt collection via phone and email.
• Following up on debtor payment agreements.
• Communicate (both verbal and written) with Collections Administrator with regard to overdue accounts.

Other duties 

• Email Management
• Customer Service
• Collect and enter data for various financial spreadsheets.
• Suggest changes or improvements to increase accuracy and efficiency.
• Perform additional duties as instructed by the GroupFinance Manager.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• At least 3+ years’ experience in the same or similar role in the creditors/debtors department
• Grade 12
• Solid understanding of basic bookkeeping and accounts receivable principles
• Good understanding and working knowledge of Xero
• Fully computer literate with MS Office skills
• Strong administration skills
• Excellent time management skills
• Systematic thinking
• Ability to stay calm under pressure
• Be able to work independently and accurately
• Demonstrate sound work ethics
• Good telephone skills
• Effective verbal, written and listening communication skills
• Ability to calculate, post and manage accounting figures and financial records
• Deadline driven
• Highly motivated